PDF Documents in Accounting
How to understand & read the PDF documents that are downloaded with your Accounting Statements on the platform Software
First of all, what is a Statement?
A Statement shows the summary of the incomes from all Bookings within a specified period and for the selected Rentals only.
Where can I find the PDF documents?
You can obtain these documents by going to your Statement and click on:
1- The Email button . Then, choose or fill out your email address to self-send it to you.
Or, you can directly send all these documents to your Rental Owners, service providers, colleagues, etc. by using this button.
2- The "Export" button and choose "PDF Eport".
You can also export all to Excel.
The documents will be downloaded in a ZIP file. After unzipping the file, you will find the following documents + folder:
What specific accounting data can I provide to Rental Owners using the platform?
Share this informative article below with your Rental Owners to guide them on analyzing the contents of the Zip file and extracting valuable information from it.
Sending a Zip File of the statement -
Which documents are downloaded and what do they entail?
1: Bookings Breakdown:
This document shows the list of Bookings included in the Statement, ordered by date & by Rental. It shows the pricing details off all Bookings, detailing all booking elements: the Rental Price + any Fees and/or Taxes (& the Final Price). It also shows the Guest's name, the Booking nights, Booking Source, etc ..
2: General Income:
This document shows the summarised information from the Statement: what you see on the Statement page in your Account.
To elaborate, it shows the Income per concept.
If there are multiple Rentals included in the Statements, the incomes of the different concepts are first shown globally and then per Rental.
Besides that, you can see (1) the number of Bookings received per Rental, (2) the number of people hosted, (3) the number of nights booked.
Important! Bookings are completely included in a Statements according to their check-in dath, thus the number of many nights included in a month's Statement is not to be confused with the number of nights occupied during the same month.
Invoices:
Once you open this Folder you will have access to the invoices created for the Recipients participating in the Property activity.
Once you click and open one of them you will find the following information :
1- The Client: This refers to the individual or business entity that will be receiving this particular invoice.
2- The issuer: This indicates the person or business responsible for creating and issuing the invoice.
3- The Rental Price: This represents the cost of the rental service.
4- The Fees & Services: These are additional charges and services included in the invoice over the rental duration.
5- The Total Amount: This shows the grand total of the invoice, summing up all the aforementioned items.
Net Income per Recipient:
In this folder you will find the Net Income per Recipient of each Booking.
This last document shows what each Recipient should earn.
A Recipient is any person/company that needs to earn money from the Bookings included in the Statement.
For example: the Rental Agency, the cleaning company and/or the Rental Owner.
3: Net Income per Recipient PDF
This last document shows what each Recipient should earn.
A Recipient is any person/company that needs to earn money from the Bookings included in the Statement.
For example: the Rental Agency, the cleaning company and/or the Rental Owner.
