ICAL Link Setup Guide: Get Started Quickly
Start Working in Short-Term Rentals with Your Calendar Link
Hello! We're delighted to have you here.
It is possible to link your Rentals directly to Rental Ninja using an Ical connection.
In this article, we will explain how to set up your account for Ical Ninja.
First of all, you'll need to create your Rental Ninja account:
1. Go to https://app.rental-ninja.com/ and click on the "Sign Up Now".
2. Choose Rental Ninja Provider.
3. Fill in the required information;
Such as your name, email address, and desired password.
AND Indicate how many Rentals you will connect to Rental Ninja.
4. Select your Plan:
To learn more about our different plans, please check out this article.
You will be send to Stripe to do the Payment:
You have the option to provide your payment information and indicate whether you are a company or an individual.
You can enter your VAT ID to exempt yourself from the applicable tax charges.
Additionally, if you possess a promotional code, you can apply it at this stage.
Once subscribed, how do I setup my Account?
Step by Step
1. Create your Rentals.
Go to the Rentals Page
You will see that there are Rentals "To be filled", click on them to fill out the needed details.
There will by as many "To be filled" Rentals visible as you requested during the subscription of the account.
Fill out the name of the property and the sleeping capacity.
Indicate who the Rental Owner is.
Since you will not yet have created any Rental Owners in Rental Ninja, you will need to do so now.
So, click on "Create Owner" and fill out the requested details.
If needed, you can edit the details of all Rental Owners later by going to Settings > Rental Owners.
Fill out the country, currency, address and zip code of the Rental.
Click on "Create"
Great, you have now created your first Rental(s)!
Note: If you'd like to add more Rentals to your account, you can always do so by going to the Rentals Page and click on "+ Add Rentals" on the lower right side for your screen.
2. Next, how to connect your Rental to the Booking Channels with iCal:
2.a) First, Create the list of your Booking Sources.
Create your Booking Sources by going to Settings > Booking Sources
Click on "Create Booking Source"
Fill out the name of the Source you will like to create and click on "create"
2.b) Next, link the Rentals to your Booking Channels.
Go to Rentals
Open a Rental
Go to "iCal Imports"
Click on "+ New iCal Import" on the lower right side of your screen
Give the Sync a name.
Fill out the ICAL URL that you retrieved from the Airbnb, Booking.com or any other Booking Channel you'd like to connect to Rental Ninja.
Choose the Source to which you want to link this Sync.
Save it
You can import as many Syncs as you'd like, in case you want Rental Ninja to receive the information of various channels.
Looking to Export the Ical information from Rental Ninja to Booking Channels?
You can do so through the Export Sync option.
Go to iCal Exports and click on "+New iCal Export"
Give it a Name.
Choose which Bookings you would like to export through the iCal link (Bookings can be filtered by Booking Source)
Click on Create.
Now, copy the Export link and paste it in the desired Booking Channel- for the corresponding Rental/Listing.
You can create as many export links as you'd like and copy the links easily from Rental Ninja.
Done, you have now linked your Rental to your Booking Channel(s).
From now on, Rental Ninja will automatically block your Calendar for the dates received for every Booking shared by the external Channel(s) through their ICAL link.
It is important to note that iCal synchronisations are only made with Bookings that have future Check-ins, if you make modifications to Bookings that have already started, they will not be synchronised.
Apart from receiving external Bookings through the ICAL links, you can also create/edit Bookings/Blockings directly in Rental Ninja for Rentals directly created on your Ninja Account.
Before doing so, it is important that you create your Fees inside Rental Ninja to indicate what "extras" you can charge to your Guests aside from the Rental Price.
Examples of Fees: Cleaning Fee, Tourism Tax, Pet Fee, Late Check-in Fee, Welcome Package, Extra Linen Fee.
First, how do I create Fees?
Go to Settings > Fees
Click on "Add Fee"
Give it a name
Indicate what kind of Fee it is.
Indicate the value/rate
Click on "save"
Done, you can create as many Fees - with different values- as you'd like.
Note! It is possible manually edit the values of the Fees inside each Booking.
How do I create Bookings/Blockings directly in Rental Ninja?
You can create Bookings/Blockings from various sections in Rental Ninja:
Through the Bookings list (Occupied - Arrivals - Departures tabs)
By going to: Rentals > View a Rental > Calendar/Future/Past tabs.
From there, you will be able to create the Booking:
Click on "+ create"
Choose if you want to Block dates or Create a Booking
Block dates:
Choose the Dates
Optional: Add Notes
Click on "Save"
Create a Booking:
Choose an already existing Client/Guest in file or create a new Client/Guest
Indicate the Guest Amount
Indicate the Booking Source
Choose the Dates
Indicate the Rental Price
Optional: Add Fees, such as a Cleaning Fee, Tourism Tax, Welcome Package, etc. (These Fees need to have been set up on before hand in Settings > Fees)
Optional: Add a Damage Deposit amount
Optional: Add Notes
Click on "Save"
Done, you have created your first Booking/Blocking.
Finally, you can set up the automation of your account. To do so, read this article: