One Time Jobs have to be created manually from the Task Calendar OR from the within Booking.
A Manual Jobs is any Job that is not automatically created by the Scheduled Jobs Section.
These Jobs can include:
Maintenance Jobs
Once a Year/6 months Jobs (eg. Deep cleaning - Stock Revision etc)
Foto reports to document Incidents
Accounting Reminders (remind yourself to add extra expenses to your Accounting)
Prepare extra items requested by the Guest
Provide extra linen/keys
Prepare baby crib
Change code of lockbox
Step by Step
A. From the Booking view
1. Open a Booking
2.Click on Create Job in the Tasks section of the Booking
3. Fill in the Form - Give the Job a Name, Description, choose the Time Frame and Assign the Job to a Team Member
Remember that you will only be able to assign it to a Team Member that has access to this Rental
4. Assign an Inspector
5. Optional: Add a pre set Template to the Job to indicate the checklist that needs to be performed in the Job.
6. Save the Job
Step by Step
B. from the Task Calendar
1. Go to the Calendar View inside the Task Module
2. Go to the Rental and the Date for which you want to create the Date
Remember that you can filter the View per Rental and navigate per Month.
To see more dates in the selected Month, use the Bar below the Calendar or the side scroll on your mouse or trackpad if your device has this option.
Manual Job related to a Booking
This Job will be updated according to any possible modifications in the check-in/out time of the Booking.
3A. Click on the wanted Booking and then on "Create Job"
Loose - Non Related Job
3B. Put your mouse on a Calendar cell and click on the "+" icon that appears.
4. Fill in the Form - Give the Job a Name, Description, choose the Time Frame and Assign the Job to a Team Member
Remember that you will only be able to assign it to a Team Member that has access to this Rental
5. Assign an Inspector
6. Optional: Add a pre set Template to the Job to indicate the checklist that needs to be performed in the Job.
7. Save the Job
Done, Great Job!!
If you'd like to edit the Job later on, you can always do so. Read how to do this in the relate article:
Side note: Manual/One Time Jobs can only be modified MANUALLY.